The meeting was called to order by Mike Deck at 4:05 PM. Those in attendance were the board members (Bill Barclay, Mike Deck, Bob Farmer, Bob Ristinen and Bob Champ), Richard Lyons (legal), Alan Matlosz (financing), Terry Kenyon (Engineering) and 2 people from the district
The minutes from the last meeting were corrected to show that the court order for formation of the district was recorded and forwarded to the necessary governmental bodies. A motion was made to approve the minutes and seconded and the minutes were approved.
Bob Farmer discussed his attempts at locating billing services that would do accounting and billing for the district. A proposal was received from Dynamic Data Management for our perusal. A discussion ensued about how Lafayette handles meter reading. Bob Farmer will also contact a water district N. of Broomfield (Mr. Cheyney) about how they handle these tasks. Before any decision is made on accounting and billing another proposal will be solicited. Bob Farmer made a motion that all checks will be signed by him with a co-signer who could be anyone on the board. Bill Barclay seconded the motion and the board unanimously approved the motion.
A notice was received from the county documenting our assessed valuation. A discussion ensued about who is in and who is out of the district and what lots the county used in calculating the assessed valuation. Two properties, east of Bob Farmer, were included in the district when they should not have been included. This was a county mistake perpetuated by us. Bob Farmer will ask these property owners if they want to be in the district and, if not, we will help them out of the district at no expense to them. We have (realistically) until February to finalize the district. It was decided to table the discussion about new people wanting to join the district.
It was decided that Mike Deck and Bill Barclay, because of their previous experience with the county, will go to the county and get the list of district lots and cross check with the assessor’s office. Terry Kenyon used the people wishing to be in the district for his updated cost of $1.4M.
The water meters and Lafayette standards were discussed. The district will provide meters and pits and it is the homeowner’s responsibility to connect to the meter from the house.
M. Deck presented a preliminary budget spreadsheet. Discussion revolved around the number of lots, the number of lots tapping into the system, the amount of water used per month and the cost of the water per month. Revenue was also discussed. Alan Matlosz how he could devise various scenarios to avoid negative cash flows in the budget. It was also noted that interest earnings should be included in Mike Deck’s preliminary budget. Also discussed were alternate sources of revenue, operating expenses and legal costs. It was decided that the budget should be fine-tuned by Alan Matlosz and Mike Deck so that it could be available for inspection by the district and possibly adopted at the next meeting. A legal notice was received from Dick Lyons, which should be filled in and published in the Daily Camera. Meeting announcements should be posted at three places in the district.
It was decided that Alan Matlosz would prepare a financing option at a $9750 tap fee with the remainder of the $14,989 Lafayette tap fee being funded by the district. An option will also be prepared for discussion, if necessary, where the homeowner pays the entire Lafayette tap fee. A one-year budget will be constructed from the first financing option for posting. Alan elucidated the point that the budget can be changed from year to year and the mil levy can be changed.
At the next meeting it is important to adopt a budget and appropriate money.
Dick Lyons received the bonds for the treasurer and the other board members. The effective date was 1 December 1999.
The Adopting of the by-laws was tabled for this meeting.
Terry Kenyon will draft a new engineering agreement with the EBCWD. He will review the process as to the scheduling and the construction of the water district in the January meeting.
The county bill for the election was $1245.91 and will be paid from the money obtained by Panorama Park for the purpose of finding water. Mike will contact the Panorama board to okay this expenditure. Current payables will be handled in this manner.
The board member roles and responsibilities were tabled for future discussion.
The packet received by the Special Districts Foundation was preliminarily discussed. No conclusion on participation was reached.
A motion was made by Bill Barclay, seconded by Bob Ristenen and the meeting was adjourned at 6:10 PM.
The above is submitted by the secretary…..Bob Champ, 7 December 1999.