East Boulder County Water District
Board of Directors Meeting
St. Ambrose Episcopal Church
19 June 2000
The meeting was called to order by Mike Deck at 4:02 PM. Those in attendance were the board members (Mike Deck, Bill Barclay, Bob Farmer and Bob Champ), Terry Kenyon (Engineering) and Mary Wagner (Financial). Bob Ristinen (board member) was excused. No members of the public were present at the meeting.
Secretary’s Report:
The minutes of the previous meeting (15 May 2000) were discussed and a motion was made by Bob Farmer that we approve the minutes of the meeting. The motion was seconded by Bill Barclay and approved unanimously.
Engineering Report:
The drilling for soil analysis has been done and the resistivity measurement for corrosiveness must be redone because of equipment failure. This will help determine the material used for the pipelines.
Treasurers Report:
Bob Farmer handed out a balance sheet showing that our assets are $1,545,944.09. The payment to Lafayette for the installment on the taps was paid ($418,900). Discussion ensued about what we would do with the $5400 payments from the district participants. It was decided that the monies would go into our checking account and then deposited with ColoTrust. The bookkeeping involved with this was also discussed, as was the way we will assign numbers to the appropriate lots for billing purposes. A separate line item in the budget with respect to tap monies will be amended into the budget in the future.
A discussion about having profit and loss statements by month ensued so we could compare them on a monthly basis. Mary will look into doing this for future meetings.
Old Business:
Insurance:
We have gotten Insurance from the Colorado Special Districts Property and Liability Pool. This will necessitate an IGA with the Pool, which will have to be put in place by our legal counsel and put before the board at a future meeting. The liability coverage was discussed and it was noted that as we obtain property the insurance would have to be modified to include it. Bob Farmer made a motion that we pay the Colorado Special Districts Association for insurance. Bill Barclay seconded the motion and the motion passed unanimously.
New Business:
SDA Spring Workshop Trip Report:
Mike Deck attended the SDA spring workshop in Fort Collins. He shared his experience with us and because of his knowledge with respect to special districts we obtained a 50% decrease in dues for next year. Possible impacts of TABOR and the Gallagher Amendment were discussed. Also discussed was the possibility of becoming an Enterprise, which we will have to discuss with our legal counsel. Gifts, executive sessions and budgets were also discussed. Mike thought the workshop was extremely worthwhile.
Donations:
A list of the donations made for the purposes of finding water was presented. Discussion ensued as to how the district would refund the monies contributed, depending on various scenarios. A motion was made by Bill Barclay that the donations be refunded to the current lot owner in the district and that we refund donations to those people out of the district, providing we have addresses available. The motion was seconded by Bob Farmer and passed unanimously. Mike and Bill will work on obtaining an updated list of the contributors.
Discuss/Approve Form of Notice of Tap Fee Due:
Mike Deck presented a rough draft of a notice of tap fee due. This notice would be mailed to lots in the district according to the addresses for county tax records. The notice was discussed and modified for final review by our legal counsel. The notice will be mailed after legal review.
2001 Budget Process and Calendar:
The mil levy must be certified by December 15th and this necessitates an early start. An important part of the planning process will come from updates to Engineering Expenses, which will be more accurately known later this year. It was decided that we would start on the budgeting process in the September time frame.
Determine Calendar for Rules/Regulations/Fees:
The determination of these would come from Lafayette and other resources (Engineering and Legal). These will have to be put in place in the near future.
EBCWD Public Records:
All records must be available for perusal by the public. Mike had a list of Special District Documents and Letters and proposed that we get a filing cabinet and file documents according to this list. Disaster recovery was also discussed. Most documents are backed up but it is important to be aware of this. Unique programs should also be backed up.
Donation to St. Ambrose Episcopal Church:
Bob Farmer made a motion that we donate $500 to St. Ambrose Episcopal Church for their allowing us to use their facility for meetings. The motion was seconded by Bill Barclay and passed unanimously.
Directors Comments:
The website was discussed. Also discussed was the schedule for completion of the engineering and construction. Completion is still scheduled for about this time next year.
Adjourn:
A motion was made to adjourn by Bill Barclay, seconded by Bob Champ, unanimously approved and the meeting was adjourned at 5:45 PM.
The above is submitted by the secretary
Bob Champ, June 21, 2000.