The meeting was called to order by Mike Deck at 4:00 PM. Those in attendance were the board members (Mike Deck, Bob Ristinen, Bob Champ and Bob Farmer), Dick Lyons (Legal Counsel) and Greg Shoal (Engineering). Tom Dickman and Howard Van Winkle from the public were present. Bill Barclay (Boardmember) was absent (excused).

Inclusion Hearing (Aweida Property):

Bob Farmer made a motion to open the inclusion hearing. The motion was seconded by Bob Ristinen and was approved unanimously. Dick Lyons had a duly signed and acknowledged petition for inclusion and the notice was published in the Daily Camera on March 10, 2001. No comments were received. The property (lot #22 Panorama) was located and was determined to be an infill property. Bob Farmer made a motion that we include this property in the district. Bob Ristinen seconded the motion, which passed unanimously. Bob Farmer then made the motion to close the inclusion hearing. Bob Ristinen seconded the motion, which passed unanimously. Dick Lyons will file the inclusion paperwork with the court prior to May 1, 2001, which is the cutoff date for taxation purposed. Mike will send a letter verifying that the inclusion was approved by the district.

Public Comments:

Tom Dickman asked about how to get the water in his home. Mike responded that he should talk to Colorado Pipeline and deal directly with them. Tom also asked about where to put the meter. Greg said that the engineers would help the homeowner place the meter in the best position. Greg said that this process would not happen until possibly the middle of June. Mike noted that the main must be pressure tested prior to the tapping of the meters. Greg discussed how the different phases will be accomplished and that we have to be permitted by the county for each phase. Tom also asked about the size of the service pipe (one inch vs. ¾ inch). Greg discussed the difference between the two diameters. A Community Briefing will be held in the near future to address these questions.

Howard Van Winkle asked when the lower section would be pressurized. Greg said that the pressure testing would be accomplished after all the mains are in. Greg said that the total testing time is about one week.

Secretary’s Report:

The minutes of the 19 February 2001 meeting were discussed. Bob Ristinen noted a typographical error on page 3 (consider in place of considerate). A motion was made by Bob Ristinen that we approve the minutes of the meeting as amended. The motion was seconded by Bob Farmer and approved unanimously.

Finance Report:

The balance sheet, profit and loss YTD comparison, P&L budget vs. actual and the general ledger was handed out by Bob Farmer. The handout was discussed and when the tax money will be available was also discussed. It was also noted that we have not yet received an invoice from the Construction Company. Terry will have to approve the invoice prior to our paying.

Engineering Report:

Greg gave an update on the progress with respect to the construction. It was noted that the clean up was going along very well. The permitting fee for the phases payable to the county was discussed. Mike will talk to the county (Bill Eliason ) regarding this permitting by phase. The City of Lafayette has requested that we put tracer wire on the mains. This will run via a change order about $.30 per foot ($5400).

Mike noted that we need to sign the IGA with Lafayette. Bob Farmer made a motion that we allow Mike Deck to sign the IGA with Lafayette. Bob Ristinen seconded the motion, which was unanimously approved.

Unfinished Business:

Participation Agreements:

Mike had a draft of the participation agreements. He discussed the methodology involved in these agreements. The cost will be shared by lots, which could hook into the water system in the future. This formula would be the number of lots + 1 divided into the total cost. If the district decides to extend the line the district will reimburse the total cost. The time allowed for payment of the participation agreement was also discussed. It was decided that payment would be due 45 days after posting of the agreement. It was decided that this was the fairest method for our participation agreements. Greg will get the cost on the Moelller and Sawyer line extensions. A participation agreement will also be constructed for the Haddock Property.

Status of Negotiations with Panorama Park, Benchmark and Apollo:

There was nothing to report on the status of these negotiations.

New Business:

Pump Station Improvements:

Greg handed out blueprints of the pumphouse and the enlarged storage tank that will be placed east of the pumphouse. The location of the storage tank mandates that we acquire easements from the affected property owners. It also means that we must adjust the location of the pipeline from the pumphouse to Spring Drive. In order to do this we must get a survey of the affected area and get the easement papers to the affected property owners. Discussion ensued on the size of the easement and the location of the pipe connecting the pumphouse and Spring Dr. It may be possible to obtain a construction easement on one property for the near term. We intend to pursue both the construction and the permanent easement. Discussion ensued on the cost of the easement.

Rates and Fees:

Mike had a handout showing the fee schedule prior to the last community briefing and one put together after the Lafayette improvements. The rate/fee schedule was reviewed and the appropriate numbers were derived for the various categories. A sample calculation was included in the handout. Bob Ristinen made a motion that we approve the schedule of rates and fees as amended. Bob Farmer seconded the motion, which was unanimously approved.

Community Briefing:

It was decided that we should have a community briefing on the status of the project and service line connections.

.

Director’s Comments:

Fill dirt is still available at the Moeller lot.

Bob Farmer made the motion that we go into executive session to discuss the cost of easements. Bob Ristinen seconded the motion. The motion was approved unanimously.

Bob Farmer made the motion that we come out of executive session. Bob Ristinen seconded the motion. The motion was approved unanimously.

A motion was made to adjourn by Bob Farmer, seconded by Bob Ristinen and unanimously approved. The meeting was adjourned at approximately 6:15 PM.

The above is respectfully submitted by the secretary…Bob Champ, March 20, 2001