The meeting was called to order by Bill Barclay at 4:04 PM. Those in attendance were the board members (Bill Barclay, Bob Ristinen, Bob Farmer and Bob Champ) and Dick Lyons (Legal Counsel). Mike Deck’s absence was excused. Dick Winters and Frank Hauke (Water System Operators) were also present. Nicholas Bennett from the public arrived during the pump house discussions.

Public Comments:

No members of the public were present for this agenda item.

Secretary’s Report:

The minutes of the 15 October 2001 meeting were discussed. Bob Ristinen noted a couple of corrections to the minutes. A motion was made by Bob Farmer that we approve the minutes of the meeting, as amended. The motion was seconded by Bob Ristinen and approved unanimously.

The minutes of the 12 November 2001 Special Meeting were discussed. Bob Ristinen noted that we should stipulate estimations during the budget work session. A motion was made by Bill Barclay that we approve the minutes of the meeting, as amended. Bob Champ seconded the motion, which was unanimously approved.

Finance Report:

The balance sheet, profit and loss YTD comparison, P&L budget vs. actual and the Profit and Loss by Fund were handed out at the previous special meeting. These handouts were not discussed at this meeting. Bob Farmer noted bills being paid to MWE and CPL and stated that we still have outstanding bills on the order of $140K. Bob Farmer will check and see if Randy Stark has been paid $264 for his legal services.

Frank Hauke and Dick Winters submitted a Report for November 2001. Frank reviewed the handouts, which included itemizing time monitoring the system and time maintaining the system. He also reviewed the Benchmark leaks and had photos showing the problems with the pipes. It is their opinion that the pipe was initially damaged during installation and that it is not necessary to replace mains at this time.

Frank also discussed his meeting with John Tedder (Rocky Mtn. Valve) regarding the valve that controls the water coming into the pump house from Lafayette. This valve closing too fast causes a hammer going back into the system. The problem has been minimized and will be reviewed as more people hook onto the low-pressure line.

Chlorine levels from the Lafayette system were also discussed. Frank handed out a graph showing chlorine concentration as a function of time. The level is running slightly lower than necessary and the operators are adding chlorine to up the level after the pump house. Testers were also discussed and they will purchase a tester they feel will do the job (about $310). Automated chlorine addition was also discussed, if it is deemed necessary. It was also reviewed that chlorine levels decay as a function of time and that Lafayette may be providing sufficient chlorine levels to the pump house, which then diminishes in the outer reaches of our system.

Leaks at meter yokes were also discussed. It was noted that care must be taken when the meter is connected, turned on or off or when the cover is removed (during meter reading).

Frank and Dick also suggested that they monitor the pump house on Monday, Wednesday, Friday and Sunday noting chlorine level and pump cycles and time. Thermal overload protection was also discussed as Frank and Dick have this protection ready to be installed post pump house improvements by Aqua Source. Mike and/or Bill will discuss these matters with Terry and get back to Frank and Dick as to when they can activate their protective device. Until this protection is installed Dick and Frank believe we should not uncover hydrants on the low-pressure side.

Dick noted that there were no legal issues to discuss.

Unfinished Business:

Budget Hearing:

A Public Hearing on the budget was opened. The notice was published in the Daily Camera. Nicholas Bennett had questions on the fee for an unused tap. It was explained that the cost of a tap is about the same for a used and an unused tap. Nicholas would have liked a breakdown of the $25 unused tap fee. Nicholas also had questions as to monies going to Capital Expansion. This was explained with the Budget Sheet under the transfer to reserves for the storage tank. Future budgets could clarify the delineation between operating expenses and capital expenses.

The public hearing was then closed.

Bob Ristinen made the motion that we adopt the budget for the General Enterprise Fund and the Debt Service Fund for the year 2002. The motion was seconded by Bob Farmer and approved unanimously.

Bob Ristinen made the motion to pass the resolution to appropriate sums of money for the General Enterprise Fund and the Debt Service Fund for the year 2002. The motion was seconded by Bob Farmer and approved unanimously.

Bob Ristinen made the motion that we approve the resolution to certify the mil levy at 19.985. The motion was seconded by Bob Farmer and approved unanimously.

The resolutions were signed and will be forwarded to the Division of Local Governments and the County Assessor.

Bob Farmer brought up the senior citizens tax relief and Dick noted that this would not apply until the tax year of 2002. This relief is to be made up by the state, but the question is when. Dick thought that the State would address this issue.

Executive Session:

Bob Farmer made a motion that we go into an executive session to discuss negotiation of costs pursuant to 24-6-402 subparagraph 4e. Bob Ristinen seconded the motion. It was unanimously approved.

Bob Farmer made a motion that we come out of executive session. The motion was seconded by Bill Barclay and was unanimously approved.

A motion was made to adjourn by Bob Farmer, seconded by Bill Barclay and unanimously approved. The meeting was adjourned at 5:38 PM.

The above is respectfully submitted by the secretary…Bob Champ, November 20, 2001