The meeting was called to order by Mike Deck at 4:05 PM. Those in attendance were the board members (Mike Deck, Bob Farmer and Bob Champ). Bill Barclays’ and Bob Ristinen’s absences were excused. Dick Winters and Frank Hauke (Water System Operators) were also present. Mary Wagner (Bookkeeper) arrived later in the meeting.

Public Comments:

Frank Hauke brought up the piles of dirt located on the Walshe lots adjacent to the pump house. Mike gave a brief account of the status regarding the dirt piles but noted that there is no EBCWD involvement with these as the lot owners are responsible for resolving this issue with the County Land Use Department.

Secretary’s Report:

The minutes of the 17 December 2001 meeting were discussed. Bob Farmer brought up that the minutes inferred that Greg would supervise Mike’s Backhoe in the pump house improvements. It should be noted in the minutes that Greg would only supervise the relocation of the inlet pipe back onto our property at MWE expense. Frank and Dick would supervise the remaining modifications to the feed system and would consult with MWE as needed. A motion was made by Bob Farmer that we approve the minutes of the meeting as amended. The motion was seconded by Bob Champ and approved unanimously.

Finance Report:

The balance sheet, profit and loss YTD comparison, P&L by fund and P&L budget vs. actual were handed out and discussed. Bob Farmer compared expenses to water revenue with existing data and we are $500 on the plus side. Discussion ensued on the budget. Because we spent less on construction last year than budgeted we are okay. We may address this in the Capital Plan.

Legal:

Board Officer elections:

At this meeting (January 2002) it is necessary to elect members of the Board to the various Board positions. Bob Farmer nominated Mike Deck for President of the EBCWD. Bob Champ seconded the motion, which passed unanimously.

Mike Deck nominated Bob Farmer for Treasurer of the EBCWD. Bob Champ seconded the motion, which passed unanimously.

Mike Deck nominated Bob Champ for Secretary of the EBCWD. Bob Farmer seconded the motion, which passed unanimously.

Mike Deck nominated Bill Barclay for Vice President of the EBCWD. Bob Farmer seconded the motion, which passed unanimously.

Because three board member positions are opening up this year there may be a need for an election. Mike Deck nominated Bob Champ as the designated election official. The motion was seconded by Bob Farmer and passed unanimously. The call for nominations will be published between 2/6/02 and 2/21/02 and depending on the nominations received an election may be held (cost: approx. $5,000). If nominations do not exceed positions the election may be canceled on 3/5/02. Mike will talk to Dick regarding the possibility of an election.

Construction:

Mike gave an update on meetings held with CPL and noted that we have put the onus on them to verify what they have actually done with respect to submitted invoices.

The punch list items remaining are the Lopez driveway and the Moore landscaping. Also, the County will not close out until Landscaping is done and we will not make final payment until the County closes out. We can alter the contract to facilitate the county closing out the job.

A defective water meter has been noted and repair by CPL has been problematic. Mike will send a letter to CPL to repair it.

Meter Reading/ billing:

Four meters had to be reread for billing purposes. Aquasource meter reading has been problematic. Bob Farmer will investigate other alternatives to meter reading. It may be necessary to hire an employee to do this task and thereby have workmen’s comp insurance for the employee (also covering board members). At this time we may want to employ our operators in lieu of contracting with them. It was thought that we could purchase a wand for reading. Bob Farmer made a motion that we give authority to the Treasurer and the President to investigate hiring meter reading employees to facilitate the meter reading operation. Bob Champ seconded the motion, which passed unanimously.

Bob Farmer made a motion that we authorize purchase of a wand for meter reading should we decide to hire an employee. Bob Champ seconded the motion, which passed unanimously.

Mary noted that passed due letters were sent to three people and that one had paid. The others still have time to pay.

Discussion ensued on people turning water on and using only very small amounts of water. The question arose whether we should leave them on stand by charges. It was decided that this would be a change to the Rules and Regs. and could open up a plethora of problems. It was decided not to change these at this time.

Dick noted that air was still noticed in the system and that a check valve was installed in an attempt to alleviate the problem.

High variance was noticed on the chlorine readings with respect to the new meter. Frank will check with the meter manufacturer.

Mike is still working on the water quality plan for the state.

Public Service Co. has evaluated the power to the pump house and Frank reported that a phase imbalance was noted. Public Service Co. is talking over how they might solve this problem and should have an answer within a month.

Frank and Dick spent 17.75 hours on monitoring during the past month and 9 hours on maintenance. An account was opened at Grainger for EBCWD purchases.

Junk was removed around the pump house and two motors remain to be given away.

Lot #58 hydrant was tested for coliforms and chlorine. Chlorine was detected and the coliform test was acceptable. Testing with regard to representative sampling was discussed.

Engineering:

As built plans for the pump house and district have been received (one set). More maps of the district are needed and will be asked for (MWE). Greg will also get operating manuals.

Unfinished Business:

There was no unfinished business to discuss.

New Business:

No new business was discussed.

A motion was made to adjourn by Bob Farmer, seconded by Bob Champ and unanimously approved. The meeting was adjourned at 5:56 PM.

The above is respectfully submitted by the secretary…Bob Champ, January 22, 2002