The meeting was called to order by Mike Deck at 4:05 PM. Those in attendance were the board members (Mike Deck, Rick Moeller, Mark Johns, Bob Farmer and Bob Champ). Frank Hauke and Dick Winters (Water System Operators) were present. Also present was Mary Wagner (bookkeeper). No members of the public were present.

Secretary’s Report:

The minutes of the 19 August 2002 meeting were discussed. Bob Farmer made the motion that we approve the minutes of the meeting. Mark Johns seconded the motion, which was approved unanimously.

Finance Report:

The balance sheet, profit and loss by fund, profit and loss ytd comparisons and P&L budget vs. actual were handed out by Mary Wagner and discussed. Mary noted that she e-mailed these to the members of the board. The handouts were reviewed and it was noted that the budget vs. actual was for January through July of 2002. It was noted that water revenue is down because of the drought but water expense is also down. Also, no taps have been sold. Construction costs are below budget for the year. The generator may be installed this year (about $25K). There will be one final payment to CPL upon completion of paving issues. This payment will be on the order of $52K.

Frank reviewed the operator’s report, which was e-mailed to the board. They spent 3.5 hours monitoring the system and 6.25 hours maintaining the system. Chlorine level was measured at 0.32 mg/l, which passed.

High users of water were noted and discussed. High users for the most part are random (high use one month, low use the next) making monitoring difficult. Flow restrictors have been ruled out by Lafayette (and therefore also us) so we discussed how we can effectively discourage high users.

After much discussion it was decided to exponentially increase the water rates above usages of 25K gallons per month. Accidentally high usage’s (unknown leaks, etc.) could be handled via appeal by the homeowner to the board.

Bob Farmer made a motion to amend the rules and regulations removing the flow restrictor language and put in an incremental increase of $2.00 per thousand over 30,000 gallons per month beginning with the November usage. Mark Johns seconded the motion, which passed unanimously.

Mike Deck will construct the new rate table, which will be communicated to the district via the next month’s billing. We will discuss the formula at next months meeting.

Frank continued covering the report, which is attached to these minutes. It was noted that Greg (MWE) has finished the documentation on the pump house and it is now with Terry Kenyon to review and then we will get it. Frank and Dick will work with Greg on the valving questions regarding the pump house. Some of these valves may be changed when we go to the large storage tank.

The meter pit at Anderson’s has been raised and is very difficult to read. Frank thinks a new meter and pit would be advantageous. Bob Farmer will obtain an estimate for a new meter and pit closer to the road.

Xcel (Ron Swinson) estimated a cost of about $1500 for a gas line to the pumphouse for the gen set. Frank has a Service Application, which he received from him.

Rick Moeller made the motion that we apply for gas service to feed the gen set, cost of installation not to exceed $2000 and authorizing the President to fill out the necessary forms. Bob Farmer seconded the motion, which passed unanimously.

CPL is finishing the paving concerns. The county will have to approve the paving when completed.

Joel Thompson has signed a letter noting that the driveway width should be constrained to the narrowest width so that seeding can be done in the wider spots. No response has been received from Mr. Linder.

Terry is still working on the gen set. The contract has been signed.

We will work on purchasing an easement for the Storage Tank. Dick Lyons will attend the next meeting to give us advice on how to effect this. To start the process a letter should be written to the lot owner noting that we would like to purchase an easement.

Rick Moeller made the motion that Mike Deck has the permission of the Board to send a letter to Mr. Walshe noting that we wish to purchase an easement for the 100,000-gallon storage tank. Bob Farmer seconded the motion, which passed unanimously. This letter will not be mailed until after the 2^nd week in October.

The lead and copper testing will be done by Evergreen Analytical Ink. They will supply the vessels and do the tests for about $250. Mike has identified the ten homes to be tested. This test will have to be done once before December and once again before June. Frank and Dick will get the vessels to the homeowners and then will get the bottles back and get them to Evergreen Analytical Ink.

Billing Matters have been taken care of. When property changes hands, it may take time for us to be notified. Mike has the master list and should be notified of any changes.

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Appointment of Budget Officer:

The budget officer must prepare a preliminary budget and present it to the board at the October meeting. Bob Farmer made the motion that we appoint Rick Moeller as budget officer. Mark Johns seconded the motion, which passed unanimously.

A finance committee meeting will be held between Mike Deck and Rick Moeller.

The Long Term Capital Plan was discussed and will be edited with respect to the new budget.

There will probably be a new meeting date/time for 2003 meetings. This date/time will be discussed and set at a future date.

A motion was made to adjourn by Bob Farmer, seconded by Rick Moeller and unanimously approved. The meeting was adjourned at 6:08 PM.

The above is respectfully submitted by the secretary…Bob Champ, September 17, 2002.