The meeting was called to order by Mike Deck at 4:02 PM. Those in attendance were the other board members (Mark Johns, Bob Farmer, Rick Moeller and Bob Champ) and Water System Operators (Frank Hauke and Dick Winters). Mary Wagner (Bookkeeper) was also present. No members of the public were present.

Secretary’s Report:

The minutes of the 21 July 2003 meeting were discussed. Rick Moeller made the motion that we approve the minutes of the 21 July meeting. Mark Johns seconded the motion, which was approved unanimously.

Finance Report:

The balance sheet, profit and loss by fund, profit and loss ytd comparison and P&L budget vs. actual (Operating) were e-mailed to the board by Mary Wagner and discussed. All budget items, excluding tap fees, which could not be predicted, are near or within budget limits. There were some questions on a McLaughlin/Rincon Bill on the design of the Water Storage Tank. Bob Farmer will call them regarding if they intend to Progress Bill and verify that they will itemize work items. He was also under the impression that the contract called for the work to be on the order of $11,000 and thought that this would be a one-time expense.

Mary noted that three more taps are in the process of being sold.

Frank reviewed the operator’s report, which was e-mailed to the board.

They spent 3.25 hours monitoring the system and 17.5 hours maintaining the system from July 14^th to August 10^th.

Chlorine level was measured at .46 mg/l, which passed.

Meters were read on 7/31/03.

Water in / Water out this month decreased form 4.1% to 3.9%.

Time was spent working with the electricians rewiring the pumphouse, replacing meter items, checking standing water and replacing an air check valve. Both Operators thought the electricians (Hale electric) were excellent.

Mark Johns summarized the status of the Gen Set installation. The gas has been hooked up and inspected and we are waiting for Xcel to install the meter. Once this has been accomplished Mark will coordinate the initial start up with Rocky Mtn. Cummins, et. al. Mark also had questions about anchoring the gen set to the slab. He will check with them regarding this and if necessary it is something that we can do. $331 was spent for plumbing in the gas connection.

Water Storage

Terry Kenyon and Mark Johns met with Carol and Mike Deck regarding issues involved with the placement of the Water Storage Tank. After the meeting Mike wrote a letter to Mark Johns agreeing in principle to progress to the next stage of siting the water tank (soils testing and surveying). After this, we will need an easement to progress further. Before the purchase of an easement the Decks flagged several issues that must be addressed, among these was the relocation of the septic system and the driveway. Mark will talk to Terry Kenyon regarding the scheduling of the soils test and the survey. Terry will contract this work out to CTL Thompson. Mark will also be in touch with Dick Lyons regarding the beginning of an easement contract.

Review Rules and Regulations regarding delinquent accounts:

Periodically we have been faced with delinquent accounts. Turning off the water can be problematic for several reasons so we referred to the SDA Board Member Manual on how to treat delinquent accounts. Interest may be charged at a rate not to exceed 1% per month. All unpaid fees constitute a perpetual lien against the property and are entitled to priority over other encumbrances (taxes take priority). Also, the County Treasurer may collect the delinquent accounts and distribute to the District. Small claims courts may also offer an alternative.

Bob Farmer made the motion that we approve an amendment to the Rules and Regulations expanding the language to include the items addressed in the SDA Board Member Manual (Page 19). Rick Moeller seconded the motion, which passed unanimously.

Appointment of a Budget Officer for 2003:

Rick Moeller volunteered to be the budget officer. He will work with Mary Wagner to obtain a draft budget for 2004 by 15 October 2003. The budget can then be adopted at the November meeting.

Mike gave Frank and Dick the name of a firm (General Air) that can be used to dispose of a Chlorine Tank not being used anymore and located in the pumphouse.

A motion was made to adjourn by Bob Farmer, seconded by Mark Johns and unanimously approved. The meeting was adjourned at 5:45 PM.

The above is respectfully submitted by the secretary…Bob Champ, August 19, 2003.