The meeting was called to order by Mike Deck at 4:08 PM. Those in attendance were board members (Mark Johns and Bob Champ), Water System Operators (Frank Hauke and Dick Winters) and Mary Wagner (bookkeeper). No members of the public were present. Rick Moeller and Bob Farmer were absent (excused). Bob Farmer arrived toward the end of the meeting.

Secretary’s Report:

The minutes of the 20 January 2003 meeting were discussed. Mark Johns made the motion that we approve the minutes of the 20 January meeting. Bob Champ seconded the motion, which was approved unanimously.

Finance Report:

The balance sheet, profit and loss by fund, profit and loss ytd comparison and P&L budget vs. actual (Operating) were handed out by Mary Wagner and discussed. The expenditure for $5572.61 under construction was for new meters.

Dick reviewed the operator’s report. They spent 2.5 hours monitoring the system and 38 hours maintaining the system. 33 hours of the maintenance was spent changing out meters.

Chlorine level was measured at 0.78 mg/l, which passed.

The difference between water in and water out increased from 4.7 to 5.1 for the month. This will continue to be monitored, although it is well within limits ordinarily seen in such systems.

Freezing occurred in 2 meter pits where the bonnet is exposed. Fiberglass was used for insulation. About a dozen more may need such a remedy. Frank and Dick will do this.

Leak detection systems were discussed and Dick has made an amplifier, which can be used to detect leaks (sounds) in the system, if necessary.

The pump house documentation has still not been received from MWE.

Frank and Dick presented a list of projects that were called to their attention at an all day seminar they attended (given by AWWA in Greeley). This list of projects was attached to their report. Procedures will be worked on as time permits.

Meters were read on 1/31/03.

Gen Set

Mike talked to Terry (MWE) about the denial of the building permit. Terry thought that they would be able to affix an engineering stamp to the drawings and resubmit them.

Water Storage

The option of using a smaller storage tank (66K gallons) in combination with our existing tanks (34K gallons) was discussed. Mike will talk to Terry about this option. Greg (MWE) was going to stake the area that the tank might be located and also locate any leach field. Various easement options were discussed. It was determined that we should have Terry list the pros and cons of the 66K gallon tank vs. the 100K gallon tank.

Rejoining the SDA was discussed. It was decided that their services were of value to our district and it was decided that we should join the SDA. Yearly dues are $400.

Mike noted our new PWSID as being CO-0-107236. This was changed to align with Federal Standards.

1. The state auditor needed comparative financial statements for prior and subsequent years (he commended our 2001 audit). Mary will handle.
2. Mike filed maps of the district boundary, certified copy of the budget and IGAs with the various governmental agencies.
3. We are preparing material to forward to our auditor.
4. Frank will call the state and give them information they may need to aid them in managing the drought (e.g. Avg. annual use).
5. Posters on workers comp have been posted on the pumphouse.

The gen set has arrived at Rocky Mtn. Cummins and they are asking for a partial payment. They will store the equipment until we are ready for delivery.

Mark Johns made the motion that we pay Rocky Mountain Cummins 85% of the original invoice of the gen set ($22,900) pending confirmation by them that we are listed as an additional insured. Bob Champ seconded the motion, which passed unanimously.

A motion was made to adjourn by Bob Farmer, seconded by Bob Champ and unanimously approved. The meeting was adjourned at 5:37 PM.

The above is respectfully submitted by the secretary…Bob Champ, February 18, 2003.