The meeting was called to order by Mike Deck at 4:05 PM. Those in attendance were board members (Mark Johns, Rick Moeller and Bob Champ) and Water System Operators (Frank Hauke and Dick Winters). Mary Wagner (Bookkeeper) was also present. No members of the public were present. Board member Bob Farmer was absent (excused).

Secretary’s Report:

The minutes of the 15 September 2003 meeting were discussed. Mark Johns made the motion that we approve the minutes of the 15 September meeting. Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

The balance sheet, profit and loss by fund, profit and loss ytd comparison and P&L budget vs. actual (Operating) were e-mailed to the board by Mary Wagner and discussed. Mary noted that the expense for fixing a leak in Benchmark was on the order of $3000 paid to Mike’s Backhoe. The leak was a circumferential crack in the cast iron main located in Bentonite. The cost of repairing this will be important in our budgeting process as future problems with this older delivery system can be predicted. Mary also noted that there were no more orders for new taps so invoices will be prepared when these are ordered.

Frank e-mailed the following report to the board and presented it at the meeting.

• We put in 11.75 hrs monitoring and 9 hrs maintaining the system from September 9 thru September 30, 2003.

• Took water sample for E-Coli lab test from fire hydrant at 7641 Spring Dr. Chlorine measured 0.36 mg/l. Sample passed. We also flushed and maintained the hydrant as per procedure at this time.

• Read meters on 9-30-2003.

• The difference between water-in vs. water-out increased this month from 8.3% to 10.7%. The Gallons/Day increased from 4,548 gals to 4,700 gals. A major leak occurred during this period.

• The major leak was at the South end of the Bench Mark line where the line broke in two. I’ll bring photos of the pipe. Bentenite or the ground shifting could have caused it.

• We did yearly maintenance on the system.

• Checked for a leak at 7391 Spring Drive. None was found.

• We have added an additional step of testing the generator under load to the monthly maintenance procedure.

• We added 4 new locks, all with the same key, to the electrical boxes at the pump house.

Mike noted that Lafayette was repairing a tank for out of city delivery and they did not want hydrant use unless in an emergency. We will comply with this and they will let us know when the repair is completed.

The Benchmark leak was discussed in some detail with photos of the pipe causing the leak.

It is felt that the increase in pressure may be part of the problem. For budgeting purposes we will ask Terry to give us an estimate for replacing the Benchmark lines and compare with the cost we feel we will incur by periodic repairs to the system.

It was noted that the Gen Set is not anchored and this will be monitored. It may be necessary to anchor the unit if movement is noticed. Mark Johns also noted that it would be nice to have a sign-off from McLauglin on the gen set. Frank also noted that the ammeter was not operational. He will check with Rocky Mtn. Cummins on this problem.

Also noted was that maintenance on the pumphouse (door, roof, etc.) should be done, especially with respect to security.

Mark has an Easement agreement from Dick Lyons (legal) which he will supply to the Decks for their perusal. Mark noted that the next item for consideration would be to get an appraisal on the Deck property.

Rick Moeller made the motion that we authorize Mark Johns to engage an appraiser to appraise the Deck lot, cost not to exceed $750. Bob Champ seconded the motion, which passed unanimously.

Terry is in a holding pattern on the tank until the easement is negotiated.

2004 Budget First Reading and Setting of Budget Hearing:

Mary had e-mailed a budget packet to the Board consisting of the Water Enterprise Fund Budget, the Debt Service Fund Budget and the Water Enterprise Fund 2003 Capital Expenditures. Mary had a new version of the Debt Service Fund Budget, which she handed out. Mary reviewed the 2004 Debt Service Fund Budget by line item. Mill levy for 2004 has been calculated to be 22.45 mills, an increase of 0.94 mills from last year. This mill levy is the amount necessary to pay the bond interest and principal, which was used to create the water system infrastructure.

The Water Enterprise Fund 2004 Budget was discussed. Mary used the 2003 Budget (actual) through September as an estimate (75% through 9 months) to calculate the 2004 budget. She reviewed the budget by line item and made changes where necessary. Mike will call Lafayette to review any upcoming water rate changes, which they will have for 2004. Capital Expenses will be discussed at a special meeting, which we have scheduled for 3 November 2003 at 4 PM at St. Ambrose Church. Notices will be posted for this meeting. This special meeting will allow Terry Kenyon to input to our Capital Plan. A notice will also be posted and published for the Budget hearing, which will be held at the regular meeting in November.

Disposal of Chlorine tanks:

No progress. Shelved to next regular meeting.

Inspection Items on Pumphouse:

Completed.

Tank Overflow:

Mike noticed overflow out of the vent tube of the tanks. Frank and Dick will check on this.

Mike noted that we do not want to treat water because of the bureaucratic red tape involved in so doing. Lafayette treatment has been sufficient so we will not further treat the water.

Mike noted that larger governmental entities have to do this and he has been following it. We should be aware of such things and address potential problems.

Adjourn:

A motion was made to adjourn by Mark Johns, seconded by Rick Moeller and unanimously approved. The meeting was adjourned at 6:00 PM.

The above is respectfully submitted by the secretary…Bob Champ, October 21, 2003.