East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

January 8, 2007

 

The meeting was called to order by Mark Johns at 4:04 PM.  Those in attendance were the board members (Nick Bennett, Mike Deck, Rick Moeller and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.  Mary Wagner (Bookkeeper) was also present.  No members of the public were present. 

 

Secretary’s Report:

 

The minutes of the 11 December 2006 meeting were discussed.  Nick Bennett made the motion that we approve the minutes of the 11 December 2006 meeting.  Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed were the usage comparisons.  Our insurance agent will change our insurance coverage to Continental Western as our liability coverage increases by over a factor of two for about the same premium ($2392/yr).  Because of the early date of the meeting this month no water bill from Lafayette has been received.  Payroll taxes will be paid this month. We will have a full audit this year but will review the possibility of having a minor audit next year.  Financial aspects of the district were in budget for 2006.

Operations:

Frank had e-mailed the status report to the board prior to the meeting.  He also e-mailed the water usage for 2006 to the board.

 

 WINTERS/HAUKE STATUS REPORT  - January 2007

 

 

 

  • We put in 2.5 hrs monitoring and 3.5 hrs maintaining the system from December 5, 2006 thru January 3 2007.

 

  • Estimated the meter readings on 12-31-2006 because the meters were covered with snow.

 

  • Did an E-Coli sample at Pump House on 1-2-07. Cl was estimated at 1.0 mg/l because Cl meter was sent in for repair. Sample passed.

 

  • Flush an outline fire hydrant at 7529 Spring Court. Cl measured 0.33 mg/l.

 

  • The starter for air compressor #2 was hanging up. Bought new starters and installed them.

 

  • Helped locate meter pit buried under the snow at 7569 Spring Drive. There seems to be a leak in the line up to the house.

 

  • Marked the water main at 7514 Panorama Drive.

 

  • Sent Cl meter to HACH for repair. The repair will cost $184.19.

 

  • Attached is the water usage for all customer for 2006.

 

Unfinished Business

 Booster Pump

Mark has e-mailed Terry Kenyon for a status update on the pump project and is waiting for a reply. 

Pump house Repairs

The door has yet to be installed.

Reporting Forms   

The district map with the two inclusions in 2006 (Crawford and Wagner) will be sent to the Division of Local Governments. 

Hoag Meter

It was determined the fee for Mr. Hoag’s meter has been paid.  It was also determined that lot #61 does not have a tap.  The method by which a tap is obtained will be communicated to the owner of the lot. (Assure Lafayette has taps available and then pay the appropriate fee to EBCWD who will pay Lafayette).

Mill Levy Adjustment

Mark worked with the County Assessor’s Office to adjust the mill levy needed to satisfy our bond payments.  The mill levy was adjusted from 23.5 to 23.549. 

New Business

District Website

Mike has noted that the current host may become unavailable for EBCWD in 2006. He will look for a new place to host the website and make a proposal to the board.  It was determined that we would no longer need the mailing list on the website.

Lot 4

The owners of lot 4 are intending to build this year and submitted a drawing of their plan so we could review if there were any problems associated with our outlots and easements.  Nick Bennett made the motion that we agree to their drawing.  Mike Deck seconded the motion, which passed unanimously.

Director’s Comments and other matters to come before the board 

Drinking Water Monitoring Schedule

Mike had the forms for the testing of water which occurs every summer between 1 June and 30 Sept.  We have tested the past 5 years and no problems have been noted.  Frank will try to get acceptance for testing only every three years.

Meeting Time and Place for 2007

Mike Deck made the motion that we continue to meet at Saint Ambrose Church the second Monday of the month at 4 pm.  The posting places will continue to be the pumphouse, Rick Moeller’s mailbox and Mike Deck’s mailbox.  Nick Bennett seconded the motion, which passed unanimously.

Adjourn:

A motion was made to adjourn by Nick Bennett, seconded by Rick Moeller and unanimously approved.  The meeting was adjourned at 5:10 PM.

The above is respectfully submitted by the secretary…Bob Champ, January 9, 2007.