East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

May 14, 2007

 

The meeting was called to order by Mark Johns at 4:05 PM.  Those in attendance were the board members (Nick Bennett, Mike Deck, Rick Moeller and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.  Mary Wagner (bookkeeper) was also present.  No members of the public were present.

 

Auditor’s Report:

Dan Schommer, of Watkins & Schommer, Inc. (our accountants), gave the auditor’s report for the years ended December 31, 2006 and 2005.  Dan went through the report page by page and summarized the financial position and cash flows for the years mentioned.  The capital project plan will be changed to the current one in our plan and the contact information will be changed to our P.O. Box number.  Mike Deck made the motion to accept the auditor’s report, as amended.  Nick Bennett seconded the motion, which passed unanimously. 

Dan will look into obtaining a pdf file of the report that we can ultimately post on our website.  Also, we are exempted from having to do an audit by state statutes (<$500,000 Income) so Mike Deck will find out from Dick Lyons (our attorney) whether our Bonds require a full audit or if we can file an audit exemption form which Dan can also do for about $500.     

 

Secretary’s Report:

The minutes of the 9 April 2007 meeting were discussed.  Nick Bennett made the motion that we approve the minutes of the 9 April 2007 meeting.  Mike Deck seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed was the usage comparison spreadsheet.  The phone bill for the month was paid ($118.70).  Maintenance Labor is running slightly ahead of budget.  The need for a credit card was discussed, as certain items such as the website demand payment in this manner.  Mark will look into obtaining a credit card which we can use for various expenditures.

 Operations:

Frank had e-mailed the status report to the board prior to the meeting.

WINTERS/HAUKE STATUS REPORT  - MAY 2007

 

 

 

  • We put in 4.5 hrs monitoring and 26.5 hrs maintaining the system from April 7, 2007 thru May 11, 2007.

 

  • Read water meters on 4/30/07.

 

  • Did E-Coli sample at fire hydrants 7493 Spring Drive; Cl measured 0.98 mg/l. Sample passed.

 

  • Exercised an outline fire hydrant at 7214 Spring Court. Cl was 0.86 mg/l.

 

  • Exercised buried valves numbers 23, 24 and 25.

 

  • Installed address numbers on the pump house next to the door.

 

  • Installed telephones in both the upper and lower levels at the pump house.

 

  • Hauled away trash from the pump house in preparations for the meeting with EPA.

 

  • EPA made an informal suggestion that taking our e-coli samples from fire hydrants could lead to bad samples. We don’t think this is a problem with us.

 

  • We readjusted the controls of the air compressors. They don’t cycle on and off as offend as they before.

 

  • Marked water lines at 7496 Panorama Drive.

 

  • Repaired the water meter cable at 7529 Skyway Court.

 

Frank will check if we have a written procedure for checking for e-coli.   

 

Unfinished Business

 Booster Pump

Xcel has been paid for the upgrade to the transformer to obtain the necessary power for the pump ($1733.13).  Mark will talk to Terry Kenyon regarding if we should pre-purchase the pump. 

District Website

Mike has set up the new website and will get together with Nick with respect as to how to post the minutes and the agenda.

Meeting Announcement Signs

Work is still in progress.

District Telephone Line

Nick had a handout which summarized his thoughts on the voice mail message tree.  It is our current plan to have three message options:  The Business Office; The Operations Office and the President’s Office.  Mary will record the appropriate messages.  Nick will provide us with the call in numbers and the password will be set up.

Meeting with the Dept. of Health/EPA

The meeting with the EPA occurred on 19 April at 9 am.  Overall, the meeting went well and their impression of the District was good.

New Business

First National Bank Wire Transfers

It was decided by the board that, at this time, there was no need to set up the capability to do wire transfers.

Re-classification of 6 Benchmark to standby status:

The meter has been turned off and Mary will return this site to standby status. 

Multiple Meters per lot:

There has been a request whether the district would allow a single residential property to have two meters.  It is our interpretation of Article 5 in the Rules and Regulations that we will allow one meter per lot.  Larger sized meters may be ordered to increase throughput or cisterns may be used if deemed appropriate by the landowner.  :

Directors Comments and other matters to come before the board

Rick will handle the Consumer Confidence Report this year. 

Adjourn:

A motion was made to adjourn by Nick Bennett, seconded by Mike Deck and unanimously approved.  The meeting was adjourned at 5:54 PM.

The above is respectfully submitted by the secretary…Bob Champ, May 15, 2007.