Scheduling of Inclusion Hearing:
Mr. Hofgard’s petition for inclusion was discussed. His residence is at
The minutes of the 9 July 2007 meeting were discussed. Rick Moeller made the motion that we approve the minutes of the 9 July 2007 meeting. Bob Champ seconded the motion, which was approved unanimously.
Finance Report:
Mary Wagner had e-mailed the financial packet to the board
(Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the
transaction report). Also e-mailed was
the usage comparison spreadsheet. Mary
noted that we transferred $75K into Colotrust as we had received the tax
payment from the county. Water Revenue
for the month of July was over $24K (
Operations:
Frank had e-mailed the status report to the board prior to the meeting.
WINTERS/HAUKE STATUS REPORT - AUGUST 07
Frank had strip chart recordings which graphically represented the duty cycles of the two pumps. There are short times that both pumps run in order to meet the demands of the district but this is not a problem. Frank and Dick will continue to monitor the situation.
Unfinished
Business
Booster Pump
Terry Kenyon gave the status of the booster pump. He has two contractors on board and is working to obtain a third. He and the contractors will visit the site in the next two weeks so that he will have a final cost for the next board meeting. The pump will fit in the designated area and Xcel had the necessary transformer in place (unbeknown to them initially). This pump will be capable of delivering 500 gpm.
District Website
Nick is still working to update the current website. There has been some asking about when the website will include the current minutes. A credit card was not obtained but it was thought we could obtain a debit card from First National Bank. Mark will handle the application. In the meantime we will reimburse board members for expenses occurred with their credit cards.
Meeting
Announcement Signs
Signs have been prepared and have been posted at the pumphouse and Bob Champ’s mailbox. Rick will obtain his from Nick.
District
Telephone Line
The phone line messaging was discussed and Frank brought up that the messages are not dated. Mary and Mark are checking messages.
Asset Tags
The asset tags are being prepared (250). They will be weather proof and have a single punch for attaching. They should be done for Frank and Dick to attach by the next meeting.
Consumer Confidence Report
One CCR was requested and mailed to a district member.
New Business
Possible
Expansion of District to the east:
We are in the process of receiving up to 4 applications for inclusion into the District. Two are in hand and one is in the mail and the other should be forthcoming. This area is east of the conjunction of Spring and Ponderosa and was the reason for Mr. Lynn’s presence at the meeting. Terry Kenyon gave an overview of how the possible inclusion might take place. He noted that we would have to obtain concurrence from both Lafayette and the county of our intention to expand our service area. Terry also had topographical mapping of the area that showed that elevation is the same as that which now exists in the district. Other possible inclusions to the east were discussed but the magnitude of the effort needed and the cost of extending was thought to be prohibitive. It was therefore decided to investigate the work needed to include the current petitioners. Rick Moeller made the motion that we allow Terry Kenyon (Engineering) to generate a spreadsheet with preliminary pricing to service the current petitioners and obtain a preliminary quote from Mikes Backhoe. Bob Champ seconded the motion, which passed unanimously. The cost of the investigation will be about $500 which we will recoup if the inclusion proceeds.
Mike Deck
Recognition
Rick has identified a website which has various award plaques, etc. Further discussion was tabled until the next meeting.
Replacement of
meter pit on Spring Drive
It was decided to have Mike’s Backhoe replace the meter and pit on Spring Drive at the end of Ponderosa. Mike had an estimate of $1200 to remove, raise, replace and repave the area. Rick Moeller made the motion that we engage Mike’s Backhoe to do this job. Bob Champ seconded the motion, which passed unanimously. Frank will schedule the work with Mikes Backhoe.
Directors
Comments and other matters to come before the board
It was noted that next year we will do an abbreviated audit. Dan Schwommer will fill out the necessary forms from the state and do this at a reduced cost. It was thought that we would do a full audit every other year.
We are still looking to replace Mike Deck’s vacancy with a new board member. Mary will include a statement to this effect in the next billing.
Adjourn:
A motion was made to adjourn by Rick Moeller, seconded by Bob Champ and unanimously approved. The meeting was adjourned at 6:30 PM.
The above is respectfully submitted by the secretary…Bob Champ, August 14, 2007.