East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

September 10, 2007

 

The meeting was called to order by Mark Johns at 4:03 PM.  Those in attendance were the board members (Rick Moeller, Nick Bennett and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.   Mary Wagner (bookkeeper) was also present.  No members of the public were present.

 

Public Comments:

Rick Moeller brought up the question of supplying water to his mother-in-laws property at 275 Paragon Drive which was included in the district in March of 2005.  He asked about the possibility of a service line connection from his property.  He will talk to Terry Kenyon (Engineering) regarding getting service to this property.  We, earlier, had looked at extending the low pressure line from Barcelona down Paragon toward S. Boulder Road as a first step in the loop to South Boulder Road.  The cost of doing this was quite high and a more cost effective approach would be extending on the high pressure side.  Rick will explore options with Terry.

 

Secretary’s Report:

The minutes of the 13 August 2007 meeting were discussed.  Nick Bennett made the motion that we approve the minutes of the 13 August 2007 meeting.  Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed was the usage comparison spreadsheet.  Mary noted that the ownership tags for the district were paid as a maintenance expense.  Water Revenue for the month of August was $19.8K (Lafayette cost $13.7K).  Water usage by the district was 2.7M gallons. 

  Operations:

Frank had e-mailed the status report to the board prior to the meeting.

WINTERS/HAUKE STATUS REPORT  - SEPTEMBER 2007

 

 

 

  • We put in 2.5 hrs monitoring and 11.0 hrs maintaining the system from August 7, 2007 thru September 4, 2007.

 

  • Read water meters on 8/31/07.

 

  • Called the phone company to reconnect phone. Earlier, they had reworked the line coming into the pump house and left the phone disconnected.

 

  • Marked water lines at 7225 Empire Drive and 7550 Spring Drive.

 

  • Customer at 7494 Panorama Drive called to complain about a blue line on their rocks we had placed to mark the water line. We remove the blue line by turning over the rocks.

 

  • Exercised an outline fire hydrant at 281 Ponderosa Drive. Cl was 0.32 mg/l.

 

  • Exercised buried valves 31, 32 & 33.

 

  • We looked into the Lafayette meter pit. The water level of about 1 inch is the same as it has been.

 

  • I marked up the latest set of system prints from Terry and returned them to him.

 

  • We have installed about ¼ of the tags on the water meters and hydrants.

 

  • We attended a meeting on the new water pump with Terry and two possible contractors.

 

Unfinished Business

 Booster Pump

Bids for the installation of the pump were extended to the end of this week because the two possible contractors were awaiting the estimates from the electrical subcontractors.  Because of this delay and our interest in expediting this work, it was decided to let Mark Johns talk to Terry after the bids have been received and go with Terry’s recommendation.  Nick Bennett made the motion that we allow Mark Johns to award the contract based on Terry’s recommendation.  Rick Moeller seconded the motion, which passed unanimously.     

District Website

Nick has successfully transferred the minutes and the agenda to the new website.  The home page with the CCR should be operable by tomorrow.  Mark is still looking into a debit card with First National Bank as Nicks personal card is the one used to hold the website.

Mike Deck Recognition

Rick had various award plaques with possible inscriptions identified and presented them to the board.  A design and inscription was decided upon and Mark Johns made the motion that we allow Rick Moeller to order the plaque.  Nick Bennett seconded the motion, which passed unanimously.

Lynn, et al Inclusion:  

Mark had a draft from Terry Kenyon estimating the cost of extending our line to service these properties.  The cost came to about $70K to install the infrastructure, about $4K for legal expenses, about $8K for engineering expenses plus any easement costs.  Mark will convey this to Mr. Lynn and if this order of expense would be satisfactory to this group we can proceed with the county to see if they approve of this inclusion. 

New Business

Inclusion Hearing – 753 Paragon Drive:

Mark Johns made the motion that we open the inclusion hearing on 753 Paragon Drive.  Nick Bennett seconded the motion, which passed unanimously.

The necessary papers have been faxed to Dick Lyons (legal) and it was noted that this property borders our existing water line so that meter installation would be routine.  Nick Bennett made the motion that we accept this property into the district.  Rick Moeller seconded the motion, which passed unanimously.  Mark will inform Dick Lyons of our decision so that the inclusion can be finalized. 

Nick Bennett made the motion that we close the inclusion hearing.  Bob Champ seconded the motion, which passed unanimously.

Appointment of Budget Officer:

Mary Wagner was the budget officer last year and it was decided that she was the most qualified to arrive at a preliminary budget for the boards review in October.  Nick Bennett made the motion that Mary Wagner be appointed as the budget officer for the year 2008.  Rick Moeller seconded the motion, which passed unanimously.  It was also decided that we would review the capital plan next month and revise the figures where appropriate. 

Directors Comments and other matters to come before the board

Mark noted that he was contacted by the state regarding the water testing for tri-halo methanes and also halogenated acetic acid.  Frank will contact them to obtain procedures for the test, get the sample bottles and send the samples to Evergreen Analytical for testing. 

We are still looking to replace Mike Deck’s vacancy with a new board member.  Anyone reading these minutes that would like to become a board member should contact us.

Adjourn:

A motion was made to adjourn by Nick Bennett, seconded by Rick Moeller and unanimously approved.  The meeting was adjourned at 5:32 PM.

The above is respectfully submitted by the secretary…Bob Champ, September 11, 2007.