East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

October 8, 2007

 

The meeting was called to order by Mark Johns at 4:05 PM.  Those in attendance were the board members (Rick Moeller, Nick Bennett and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.   Mary Wagner (bookkeeper) was also present.  No members of the public were present.

 

Secretary’s Report:

The minutes of the 10 September 2007 meeting were discussed.  Nick Bennett made the motion that we approve the minutes of the 10 September 2007 meeting.  Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed was the usage comparison spreadsheet.  There was some discrepancy on the amount of usage between the master meter and the individual meters.  This may be due in part to the error of 10x on one customer’s meter and the timing of the readings.  The Payroll tax for the operators has been split between capital and maintenance and will be a separate line item in the next budget.  The billing rate will be adjusted when work is done for outside purposes (about 8%). 

Operations:

Frank had e-mailed the status report to the board prior to the meeting.

WINTERS/HAUKE STATUS REPORT  - OCTOBER 2007

 

 

 

  • We put in 6 hrs monitoring and 17.5 hrs maintaining the system from September 5, 2007 thru. October 1, 2007.

 

  • Read water meters on 10/1/07.

 

  • Did E-Coli samples at 1027 Paragon Dr.; Cl was 0.83mg/l and at 7493 Spring Dr.; Cl was 1.33 mg/l. Both samples passed.

 

  • Exercised outline fire hydrant at 7529 Skyway Ct.; Cl was 0.71mg/l.

 

  • Exercised buried valve numbers 34 & 35.

 

  • We have attached tags to over 50% of the meters and fire hydrants.

 

  • Met with contractors at the pump house on installing the new pump.

 

  • Took water samples to lab in Denver for the THMs and HAAs tests. Informed State Health Dept of this action.

 

  • Replaced water meter at 7514 Panorama Dr. The electronic read out was reading 10 times the amount of water being used.

 

  • Had the meter pit cover at 7815 Spring Dr. replaced with one that can be driven on.

 

  • A dog at 7509 Spring Dr. bit Frank while he was on district business.

 

Most of the maintenance for the last month was for installing the tags on the meters and hydrants.  It is now about 50% completed.

Mark will meet with the dog’s guardian and will get the accident report from the Sheriff’s department.  It is Mark’s opinion from talking to the owner of the dog, that the dog will be confined.

Frank had updated maps of the district showing the meters and hydrants in red and green, respectively.

 

Unfinished Business

 Booster Pump

Bids have been received for the booster pump, installation and electrical hookup.  The bid for the pump that was accepted was $23,866 and the associated bid for the electrical hookup was $20,430.68.  Engineering for this work will run about $7500, so this work is within our budgeted amount.  Mark will contact Terry Kenyon (Engineering) regarding who should oversee the work.

Water Sampling

The water sampling for halomethanes and halogenated acetic acid has been done.  Frank will keep the results at the pumphouse and the lab has sent the results to the state.  Cost was $248.

Mike Deck Recognition

Rick will finalize the acquisition of the award using our newly acquired debit card.  Nick will look for a water icon to incorporate into the plaque and inform Rick.

Lynn, et al Inclusion:  

Mark and Dick Lyons (legal) plan to meet with the county on this Friday to see if they have any objections to the expansion of the district to include these 3 homes and the church.  The people were informed of the costs associated with the work and only the church expressed some doubt about proceeding.

Debit Card

Mark has acquired the debit card from our bank and will activate it.  It will be used for petty expenses such as the award plaque, website, etc. 

Inclusion Hearing – 753 Paragon Drive:

Mark Johns made the motion that we open the inclusion hearing on 753 Paragon Drive.  Nick Bennett seconded the motion, which passed unanimously.

Mark talked to Dick Lyons (legal) and inadvertently the inclusion hearing notice was not published before last month’s meeting.  The necessary work has now been accomplished.  Nick Bennett made the motion that we accept this property into the district.  Rick Moeller seconded the motion, which passed unanimously.  Mark will inform Dick Lyons of our decision so that the inclusion can be finalized. 

Nick Bennett made the motion that we close the inclusion hearing.  Bob Champ seconded the motion, which passed unanimously.

 New Business

Budget

Mary Wagner had prepared the 2008 budget and e-mailed it to the board.  She went through the Debt Service Fund Budget which with the assessed valuation of the district being $9.44M came to a Mill Levy of 21.765, down from 23.95 last year. 

Mary then went through the Operating Fund Budget.  Some line items were adjusted and Mary will make the corrections and e-mail the corrected version to the board.  We may need to minimally increase water revenue next year to balance the budget.  This can be done through a slight increase in water rates.  Nick will look in to how we might accomplish this.  

Directors Comments and other matters to come before the board

Bob Champ will check on those director positions which will come up for election next year and also publish the notice for a budget hearing at next month’s regular meeting. 

Adjourn:

A motion was made to adjourn by Nick Bennett, seconded by Rick Moeller and unanimously approved.  The meeting was adjourned at 6:15 PM.

The above is respectfully submitted by the secretary…Bob Champ, October 9, 2007.