East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

March 10, 2008

 

The meeting was called to order by Mark Johns at 4:05 PM.  Those in attendance were the board members (Rick Moeller, Nick Bennett and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.   Lynne Dean and Kathy Anderson (possible board members) of the public were also present.  Mary Wagner (bookkeeper) was absent.

 

Board member Appointment:

 

Nick Bennett made the motion that we appoint Lynne Deane as a board member filling the vacancy left my Mike Deck.  Rick Moeller seconded the motion, which passed unanimously.  Mark Johns gave the oath of office to Lynn and the paperwork was filled out.  Mark will fax the documentation to Kyna Glover (legal).

 

Secretary’s Report:

 

The minutes of the 11 February 2008 meeting were discussed.  A name spelling was changed.  Nick Bennett made the motion that we approve the minutes of the 11 February 2008 meeting.  Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed was the usage comparison spreadsheet.  It was noted that Mary had received the audit exemption.  Also noted was that we should remove Dick Winter’s class time from the maintenance line item and put it under professional development.  We are on track with water revenue so far for the year.

 Operations:

Frank had e-mailed the status report to the board prior to the meeting.

WINTERS/HAUKE STATUS REPORT  - March 2008

 

 

  • We put in 40.5 hrs monitoring and 5.5 hrs maintaining the system from February 6, 2008 Thru March 3, 2008. H. O. Winters going to school accounted for 36 of the 40.5 hours monitoring.

 

  • Read water meters on 2/29/08

 

  • Did E-Coli tests at 7493 Spring Drive on 2/6/08 and at7493 Spring Drive on 3/3/08. Chlorine measured 1.34 and 1.03 mg/l respectively.

 

  • Exercised outline fire hydrant at 370 Paragon Drive. Chlorine was 0.44 mg/l.

 

  • Set up a procedure and exercised the new water pump.

 

  • Repaired the frozen out side water faucet.

 

 

 

Website:

 

Nick’s computer is being repaired but the website is up to date on the agenda and minutes.  Financials will be put on after his computer is on line.  Forms are still being addressed. 

 

Unfinished Business

 Booster Pump

The pressure cut-off switch was discussed.  Mark will notify Terry to talk to Frank and Dick about a mechanical vs. electrical fix.  Frank and Dick were more inclined to favor a mechanical fix (more expensive). 

Mike Deck Recognition

Rick will bring the plaque to the next meeting.  It is 9 x 12 inches and cost about $130.

District Expansion:  

Mark gave an overview of the possible expansion for Kathy and Lynne.  Mark also had the latest drawing of the possible amended service area.  The expansion would include the addition of some 16 to 17 homes.  Mark talked to Doug Short (Lafayette) who voiced no concerns over the expansion.  Mark will get a list of to dos to Terry Kenyon involving the expansion.

Review of District’s By-laws & Regulations:

Tabled until the next meeting.

New Business

Election:

Rick had received only three self- nomination forms for the up-coming election.  Those were from Nick Bennett, Bob Champ and Lynne Deane.  Since there were only 3 vacancies to be filled Rick will cancel the election.  Nick Bennett made the motion that we resolve to give Rick Moeller, the designated election official, the ability to cancel the up-coming election and declare the 3 self nominees elected.  Lynn Deane seconded the motion, which passed unanimously.  This resolution was the first of the year and labeled 2008-1.  Therefore, Nick and Bob are both elected to 4-year terms and Lynne is elected to a 2-year term.  The cancellation will be published in the Daily Camera. 

Bonds for Directors:

Mark will contact Kyna (legal) regarding the status of the board’s insurance bonds and the separate $5k bond for the treasurer. 

Northern Colorado Conservancy District:  

During Mark’s meeting with Doug Short of Lafayette the possibility of us having to join this district was raised.  The cost of doing this was discussed and it was decided we should find out more about what this entails.  Mark will contact Dick Lyons (legal) to get a reading on what this means to our district.

Directors Comments and other matters to come before the board

We are happy to have Lynne Dean as our new board member and also very encouraged by having Kathy Anderson show her interest in becoming a board member in the future.

Adjourn:

A motion was made to adjourn by Nick Bennett, seconded by Bob Champ and unanimously approved.  The meeting was adjourned at 6:01 PM.

The above is respectfully submitted by the secretary…Bob Champ, March 11, 2008.