East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church

 

April 14, 2008

 

The meeting was called to order by Mark Johns at 4:05 PM.  Those in attendance were the board members (Rick Moeller, Nick Bennett, Lynne Deane and Bob Champ) and Water System Operators Frank Hauke and Dick Winters.  Kathy Anderson (possible board member) from the public was also present.  Mary Wagner (bookkeeper) was absent.  Terry Kenyon (engineering) was present to discuss the Mountain View Expansion, the booster pump cut off switch and pressure relief valves.

 

Secretary’s Report:

 

The minutes of the 10 March 2008 meeting were discussed.  Nick Bennett made the motion that we approve the minutes of the 10 March 2008 meeting.  Rick Moeller seconded the motion, which was approved unanimously.

Finance Report:

Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report).  Also e-mailed was the usage comparison spreadsheet.  Nick Bennett noted that we should we should shift Dick Winter’s professional development expenses from maintenance to professional development.  This expense will occur every three years and should be budgeted for accordingly.

 Operations:

WINTERS/HAUKE STATUS REPORT  - April 2008

 

 

  • We put in 3.0 hrs monitoring and 3.5 hrs maintaining the system from March 3, 2008 thru April 7, 2008.

 

  • Read water meters on 4/1/08.

 

  • Did E-Coli tests at 866 Paragon Drive on 4/1/08. Chlorine measured 1.4 mg/l.

 

  • Exercised outline fire hydrant at 287 Ponderosa Drive. Chlorine was 0.04 mg/l.

 

  • Met with Mike’s Backhoe on estimating the work to be done at the pump house and the distribution line air release job.

 

  • Lot 4 is landscaping their lot. What landscaping is to be done at the pump house and excess to it?

 

 

 

Website:

 

Nick’s computer has been recovered and the website is up and running.  Nick is adding bookmarks and he also noted that the yearly renewal fee of $85 will be charged to our credit card.  Nick will make appropriate changes to the letterhead (adding Lynne and other minor changes).   Forms are still being addressed. 

 

Unfinished Business

 Booster Pump

The mechanical pressure cut-off switch will be installed to alleviate possible high pressure in the lines due to the booster pump running.

Mike Deck Recognition

Rick had the finished plaque for Mike’s recognition.  Nick will draft a letter to be signed by the board of directors and Rick will then send the plaque to Mike. 

District Expansion:  

Terry gave an overview of the Majestic View Expansion.  He also had with him the service plan amendment which will go to the county and ultimately to the County Commissioners for their approval.  This expansion could add up to 25 additional homes and take about 15 +/- 5 percent of our pumping capacity.  Dead end zones and easements make the layout somewhat problematical.  Pressure should be about the same as that on Panorama Drive as the altitude is close to the same.  Lafayette has no problem with the addition of this no. of homes in the service plan amendment.  Pressure relief valves in the distribution lines at the highest points were discussed with Terry as to their need and viability.  This is really a decision based on what the probability is that the booster pump cannot keep up with a major break or an open fire hydrant at a low level in the system.  Terry had no firm commitment on whether or not these should be installed.  Frank and Dick noted that in the PPMWA pressure was lost many times and no catastrophic effects were noticed.  This will have to be discussed further.

Review of District’s By-laws & Regulations:

Tabled until the next meeting.

Bonds for Directors:

It was noted that insurance bonds for the director’s are in place.  Future discussion was tabled until the next meeting when oaths of office have to be taken by those directors declared elected when the election was cancelled (published 17 March 2008 in the Daily Camera).

Northern Colorado Conservancy District:  

Mark talked to Dick Lyons (legal) regarding having to join the district and what our financial obligations would be.  At this point matters remain unclear and Mark will talk more with Dick.

New Business

Landscaping at 7481 Spring Drive (pump house lot):

The lot owners had a bill for $1320 to landscape around the hatch to the storage tank and a bill of $175 to remove a chunk of concrete left from the installation of the tank.  Nick Bennett made the motion that we pay the $1495 bill for these projects.  Bob Champ seconded the motion, which passed unanimously.  Mark also had the owners landscaping plan which showed the plans for landscaping on the easements.  Two spruce trees may be too close to the pump house and Mark will talk to the owners regarding this matter.  Some leveling around the pump house to control drainage may have to be done and in doing this the vent and sensors for the old unused tank will be appropriately covered. 

Directors Comments and other matters to come before the board

No comments were noted.

Adjourn:

A motion was made to adjourn by Rick Moeller, seconded by Nick Bennett and unanimously approved.  The meeting was adjourned at 6:20 PM.

The above is respectfully submitted by the secretary…Bob Champ, April 15, 2008.